Present

Stefan Rongen (President), Walter Bruins, Mirte Cofino, Sebastiaan de Haan, Linda Hofstee, Paulien Huis in het Veld, Luc Kleeven, Anniek van Leeuwen, Erik Jan van Leeuwen, Robert Meppelink, Ellen Raaijmakers, Rik Ruitenbeek, Anne Schulze, Bas Stam, Bart Surminski, Cornelis Tramper, Erik van Marissing.

Absent with cancellation: Bouke van der Spoel, Bart Lazet (both represented in the election and vote)

Opening

The assembly is opened by Stefan.

The agenda is fixed and matters for the other business are requested. Two points are mentioned: soccer playing in the hall and the materials. These matters will be discussed later in the assembly.

Statistics and facts concerning Van Slag

Van Slag is going through a substantial growth, but cannot expand further as a result of lack opportunities to rent more halls at Olympos. After the renovations and planned restructuring of Olympos, Olympos hopes to be able to offer more opportunities for the bigger associations, of which Van Slag is definitely one, in the season 2007-2008. The UITmarkt (general introduction of Utrecht University) and the website have turned out to be the most important sources of promotion for Van Slag.

Finances season 2006-2007

The annual survey is presented by Cornelis (and can be found among the online documents as well). The income this year has been substantially bigger then the expenses and Van Slag has aquired a means of €1000,-. On top of this, a share of the supply income has been used for an extra activity, the drink after the final tournament, to give some of the profit back to the members.

After some deliberation and diverse suggestions of members has been decided to use the 1000 euros as a buffer, so a vast amount of money is available in case of serious loss of members or other unexpected circumstances. This amount is not overdone compared to the bills which have to be paid each year to Olympos (approximately €5000,- per year). Because Olympos has not announced a rise of the rent and since we expect a comparable number of members next year, Cornelis suggests to keep the contribution at €28,50 for the next season.

Determination membership fee 2006-2007

Because currently no budget is available for activities, the suggestion has been made to create a budget to serve this purpose, in order to stimulate the livelihood of the association. The board suggests to add 4 euros to the current contribution to be able to supply the party committee with budget for a better location or other music, the prom committee with budget for a slightly bigger party and the VerSlag with some budget for a first printed version of the little paper that they like to issue. It is noted that a rise of the contribution is only reasonable if it is clear where the money will go. After deliberation is decided to create a budget of €1000,- for activities, to be divided among the committees as follows:

Parties (assuming 3 parties per year, 100 euros per party)	€300,-
VerSlag (the new association newspaper)	€250,-
Prom	€250,-
New initiatives	€200,-

It is noted that the buffer of this year can also be spend on the committees, so the contribution can be kept at its current level. This is not supported by a number of members and it is also rejected by Cornelis, who announces that with a lower occupation could lead to a shortage, which should be avoided. Therefore, it is decided that money will be made available via a rise of the contribution.

This comes down to a rise of €4,-, which results in a contribution of €32,50. After the upper specifications the rise of the contribution is decided upon with a majority of 11 votes in favour and 5 against.

Proposals with regards to double players

After a lengthy discussion the assembly has come to the following conclusions: double players are important for the association, but the main reason to sustain them is the fact that teams will have to decide for themselves whether they like to allow their teammembers to be double players. Especially for teams with friends this may be very important. As long as playing in two teams is not actively encouraged, it will be sustained, especially regarding the possible expansion of the association in the season 2007-2008, when an extra supply of players may be important for the association.

About the precise agreements with respect to double players is voted by clause, which has led to a combination of the different proposals.

1. The concept of double players: acceptable or not? Accepted with 11 votes in favor, 4 against and 1 neutral.
2. Minimum of seven uniquely paying members per team: rejected with 10 votes against, 3 neutral and 3 in favor.
3. Minimum of six uniquely paying members per team: accepted with 14 votes in favor and 2 against.
4. Maximum of 1 double player per team: rejected with 9 votes against, 5 in favor and 2 neutral.
5. Maximum of two double players per team: accepted with 8 votes in favor, 5 neutral and 4 against.
6. Maximum difference of two levels between the first and the second team: rejected with 14 votes against and 2 in favor.
7. Double contribution for double players: unanimously accepted.

In short, playing in two teams is accepted but will be discouraged, with a maximum of two double players per team and a minimum of six uniquely paying members.

Committee affairs

The Party Committee has organized a number of great parties this year, and they have managed to break even on the costs. The main point of criticism remains the music. It is very helpful for the new party committee that a budget has been created to finance the parties, so a little more can be spent on for instance the music or a good location.

The VerSlag committee has had some problems getting started, especially since no budget was available for a printed version of their paper. In the end the Yearbook has been produced, which will be available for a small fee at the end of the season.

The tournament committee again has very few members this year, but has organized a number of nice tournaments. We hope to have more members for the tournament committee next year.

The prom committee is working hard on the preparations for the prom this year, in Fort Vechten, although the ticket sales have rather disappointing results at the moment. The expectations are high, the preparations are good and the committee is looking forward to a successful night.

Good bye old board and election new board

Stefan says goodbye after three years of careful rule of Van Slag. Cornelis has taken care of the finances for two years, and also Erik van Mirte are leaving. Linda and Anniek have indicated to be available for re-election, and together with Walter Bruins, Paulien Huis in het Veld, Bart Surminski and Ellen Raaijmakers are they candidates for the new board. Unanimously they have been chosen for the board 2006-2007. Walter, Linda, Paulien, Anniek, Bart and Ellen, congratulations!

Any other business

Soccer playing in the halls is touched upon again by Luc, this should not happen since this damages balls and gets balls stuck in the ceiling. This leads to a discussion about the balls in the ceiling, these are removed by Olympos once every now and then. The new board will have a look into this matter next year.

The materials used have not always been of good quality last year. The board has had an appointment with Erik Verlaan, representative of Olympos, during which the problems have been discussed. After this meeting the problems have lessened and we hope that this will remain the case in the future.

Robert notes that every association should have a cash audit, since the finances of 300 members have to be safeguarded and with this kind of numbers, mistakes can easily be made. An audit should be done by an independent cash committee so the treasurer and the board are not the only ones who check this. Robert volunteers to start up this new committee. This is received with enthusiasm and will be starting off next year.

Erik proposes to maintain the high chairs for the referees. This has been an experiment in the beginning of the year and worked out very nicely. Also, he notes that a sheet with the basic rules should be in the maps present next to each court. This will be taken care off next year.

Closing

Stefan thanks the attendants and closes the assembly.